Reference management

Purpose

The ‘Reference management’ page is a part of the 'Data settings'. On this page you have the possibility to define the application behavior for references between the objects in case of deletion of objects.

What is a reference?

A reference is a technical term for the relationship between objects in the system. For example:

when the user creates an aperture - the reference between asset and aperture is created
when the user links an asset to the product - the reference between product and asset is created

Access the page via

Data → Data settings → Reference management

General configuration

This is how the configuration looks like:

Image 1 Reference management page configuration

The Reference management page contains the table with the following columns:

Column name

Description

Hints

Object types to be deleted

Available object types to be deleted:

Asset
Product

Default behavior for reference deletion

Available options of behavior for reference deletion:

Automatically
- With this strategy you decide that references should be deleted with the object automatically, i.e. user has no choice.
By user confirmation
- With this strategy you allow the user to define if references should be deleted or not.

Related reference types

Available related reference types:

for Asset:
- Assets, Variations, Versions, Metadata, Apertures, Products, Articles, Variants, Channels, PEOs
for Product:
- Assets, Variations, Versions, Apertures, Products, Articles, Variants, Channels, PEOs

References

Shows whether a reference type will be deleted automatically or by user confirmation, example:

Will be deleted by user confirmation
Will be deleted automatically

If the user selects 'Automatically' in the 'Default behavior for reference deletion' column, the column shows 'will be deleted automatically' for any kind of reference.

Notes

Shows special notes whether the referenced object (e.g. products, assets, apertures, etc.) will be kept or always be deleted, as example:

Referenced assets will be kept
Apertures will always be deleted with assets

Configuration instructions

Choose 'Automatically' or 'By user confirmation' in 'Default behaviour for reference deletion' column for 'Asset' object type.
Choose 'Automatically' or 'By user confirmation' in 'Default behaviour for reference deletion' column for 'Product' object type.
Execute 'Save configuration' function.

Appearance in the frontend

Description to the 'Reference management' page in the frontend can be found here