Working with OMN Search

Using the quick search, it is possible to search globally for all data stored in OMN based on the search terms entered.
The search searches all fields that have been defined by the administrator for the search index.
When the Accelerator is delivered, almost all data fields contained in the standard system can also be searched.

The facet search, also known as facet navigation, makes it possible to narrow down search results using facets/filters. Metadata from the results is used to apply suitable filters.
Instead of entering a single search term, several filters can be used simultaneously, making the search more flexible and precise.
In contrast to the classic search, the faceted search allows filters to be added or removed at any time.
Independent categories are used to incrementally build a Boolean query to search the entire database.
In the example shown, all files in the system are searched for and further refined in the search result using two facets (files of the type image that were created in the last 24 hours).

The expert search can be accessed by clicking on the “Advanced search” menu item on the global search page.

The advanced search can also be carried out from the search results page after a search has already been carried out.

A separate dialog window opens in which you can first select the desired object type you want to search for.
You can choose between File (Asset), Product and Channel.
Once you have selected the type, a further selection appears in which you can choose from various preconfigured searches.

The following preconfigured expert searches currently exist in the Accelerator:

The individual searches differ primarily according to two basic criteria:

With an attribute-based search, the user defines the search attributes, the operator and the search value themselves. Attributes can also be combined.
Example of an attribute-based search: Search all files whose file name begins with A, were created from 3.6.24 onwards and have the release status “Unchecked” or “Waiting for examination”.

You can use the attribute-based search to define the search for objects in detail using all the properties of an object type available in the search.

The attribute-based search is structured in such a way that you can generally search for different fields with different operators, which you can combine yourself. Two selection fields and an input field are available in the input screen for this purpose.

By clicking on the drop-down field on the left, a search criterion can be selected from all available properties, e.g. the file name or the creation date.
In the right-hand drop-down field, the supported search operators are offered according to the previously selected search criterion, which can be used to further specify the search.
Depending on the search criterion, you can then select from a pre-filled selection list or enter your own value in the input field below.

For dates, OMN provides a calendar module which can be used to select the desired date.

You can remove a search entry again using the trash can button .

Several search criteria can be combined using the “+” button .
You can combine any number of search criteria (AND combination).

The search is carried out using the “Search” button .
The page is then refreshed and the search result is displayed in the same browser window.
As described in the previous section, you can then refine your search result at any time or save the executed search - see section Save search.

In a form-based search, the search attributes and operators are predefined by the search form, you only define the search value.
Example of a form-based search: Search all files whose file name contains A and which were created from 3.6.24 onwards.

The form-based search is based on the same principles as the article-based search, with the difference that no search attributes and operators can be selected here - see section Attribute-based search.

For searches with several search criteria that you use frequently, it is a good idea to save the settings you have made for recurring searches.

Searches can be saved using the “Create saved search” toolbar function on the search results page by entering a name.

The saved searches are displayed in two places:

The duplicate search can find file duplicates globally or for a specific file.
It can be opened on the global search page via the “Duplicate search” button at the bottom right of the screen.

If you want to search for a specific file, simply enter a search parameter in the search field and click on the duplicate search button at the bottom right. For a global search, you can use the “Duplicate search” button directly.

The duplicates found are displayed grouped by name by default. You can tell that the grouping is by “Name” by the small “Grouping” symbol in front of the column name.
An arrow in the “Grouping” column indicates that the search result is grouped and contains additional elements. To display all results, you can expand this arrow.

The criteria for the duplicate search can be further refined in the left area:

After adjusting the duplicate search and clicking on “Search”, the results are displayed in the content area.
Each duplicate found forms a grouping entry. The first file is always displayed as a kind of preview for the group. To see the remaining duplicates, the group must be opened.
The duplicates found are then displayed indented.

The “Reset” button can be used to reset the search criteria to the default settings, whereupon the page is automatically reloaded.
Like other searches, duplicate searches can be saved - see section Save search.